HR software: from records to payroll, one file.
Define an employee once; leave balance, attendance, assets, training and performance all draw from the same record. For SMBs looking for an HR program, a system that goes live in a week.
What does HR Software do?
Employee records, leave, recruitment and org chart. Define a person once — same record everywhere.
ID, contract, diploma, health report and work-safety documents on one card. Automatic alerts for expiring documents.
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Seniority-based accrual, carried-over balance and legal limits calculated per Turkish labor law. Leave policy is defined per company.
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Requests move from manager to HR in their own sequence. Approval inbox, delegation and send-back are supported.
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Posting, application, interview notes and offer stages. A hired candidate becomes an employee card with one click.
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Positions, departments and reporting lines are defined; approval flows follow this chart.
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Public holiday calendar, absence, turnover and seniority reports. Exported as Excel and PDF.
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Excel, or hr software?
How it works today
- Leave balance is calculated by hand; mistakes go unnoticed
- Approvals get lost in email; who approved is unclear
- Employee data lives in several files; nobody knows which is current
- Health-report and contract expiries are missed
- A departing employee's assets and access are forgotten
With ERPKolay
- Balance is automatic by seniority, traceable back in time
- Every approval is timestamped, tracked from the inbox
- One employee card; payroll, attendance and assets use the same data
- Automatic reminder for expiring documents
- On exit, an asset and access return list is produced
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Payroll
Salary calculation fed by leave and overtime data.
Performance
Goals, review cycles and 360° feedback.
Asset Tracking
Which device went to whom and when.
Training
Mandatory training, attendance and certificate validity.
Payments
Advances, expenses, collections and due date tracking.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayAbout human resources software
HR software brings together all of a company's personnel records and processes in one system. Instead of an employee's file living across several Excel sheets, folders and inboxes, a single card holds identity, contract, leave balance, assets and training — and every module draws from that same record.
Which companies need an HR program?
Past 20 employees, leave balance and attendance can no longer be tracked reliably in Excel. Beyond 50 people the manual approach breaks down entirely: the same information is kept in multiple files and nobody knows which is current. An HR program collects this scatter into a single record.
What to look for when choosing HR software
Local regulatory compliance comes first: annual leave accrual, severance calculation and social-security reporting must follow the labor law. Second is integration — HR data should feed attendance, payroll and asset tracking from the same record.
Frequently asked questions
What is HR software?
A program that manages HR processes such as personnel files, leave requests, hiring, performance and payroll in one system. Because data is kept in one place, reporting and audits become easier.
At how many employees do you need an HR program?
In practice, past 20 employees, leave and attendance can no longer be tracked reliably in Excel. ERPKolay works from 15-person firms up to 2,000-employee operations.
Will our existing employee data be migrated?
Yes. The personnel list, leave balances and records in your Excel files are migrated free of charge during setup.
Can employees enter their own leave requests?
Yes. Each employee has their own panel; they submit leave requests, see their balance and track payment requests. Manager approval can be given from mobile.
Is leave accrual compliant with regulations?
Annual leave accrual is calculated by seniority as prescribed by the labor law. When regulations change, we handle the update.
See HR Software with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →