Payment tracking: advances, expenses and due dates, in one place.
Advance and expense requests move through an approval flow and land on the payment plan. Employees track their own payments; overdue receivables are listed so nothing slips.
What does Payments do?
Advances, expenses, collections and due date tracking. Overdue receivables on your desk each morning.
The employee submits a request; it passes an approval chain and lands on the payment plan, tracked by number.
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Receipts and invoices are attached to the request; the reimbursable amount is calculated in-system.
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Approved payments land on a plan; who will be paid when is visible.
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Payment conditions and due dates are defined per customer; overdue receivables are listed.
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Everyone sees their own payments, pending requests and history from their own panel.
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Period totals, amounts pending approval and category-based reports; Excel and PDF output.
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Excel, or payments?
How it works today
- Advance requests come via messaging, no record remains
- Receipts get lost, the reimbursement is disputed
- Nobody tracks who has how much advance left
- Overdue receivables are noticed late
- Employees call to ask about payment status
With ERPKolay
- Every request is numbered and traceable
- Receipts are attached, the amount is calculated in-system
- Remaining advance and payment plan on one screen
- Overdue receivables are listed each morning
- Employees track from their own panel
Payroll
Salary calculation fed by leave and overtime data.
CRM
Customers, activities, opportunities and sales pipeline.
Project Management
Work items, time tracking and project profitability.
HR Software
Employee records, leave, recruitment and org chart.
Quote Management
Combine service, product, configured and manufactured items in one quote; generate a PDF, route for approval, convert to contract.
Audit
Audit plan, field findings, corrective actions and report generation in one flow.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayPayment tracking and cash discipline
The payment tracking program collects employee advances and expenses, the payment plan and customer collections in one place. Its value is turning scattered requests and receipts into numbered, traceable records with a clear payment plan.
Advances, expenses and approval
When advance requests arrive by messaging, they leave no trace. Here every request is numbered and timestamped; receipts are attached, and the reimbursable amount is calculated by the system — so responsibility and the figure are never disputed.
Collections and due tracking
Overdue receivables noticed late hurt cash flow. When payment conditions and due dates are defined per customer through the CRM, overdue items are listed each morning — so follow-up is timely.
Frequently asked questions
What is the payment tracking program for?
It tracks employee advance and expense requests, the payment plan and customer collections in one place — so requests are not lost and overdue items are not noticed late.
How do advance and expense requests work?
The employee submits the request; it passes the approval chain and lands on the payment plan. Receipts are attached, so the reimbursable amount is not disputed.
Is collection and due-date tracking included?
Yes. Payment conditions and due dates are defined per customer, and overdue receivables are listed.
Can employees see their own payments?
Yes. Each employee sees their own payments and pending requests from their own panel.
Does data come from other modules?
Advance and expense data is shared with payroll; the same request is not entered twice.
See Payments with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →