Project management: which project makes money, made clear.
The project budget comes from the quote, hours draw from the timesheet, and cost and margin are calculated live. Weekly time entry goes to approval; the estimate and the actual sit side by side.
What Proje Yönetimi does
Project card & budget
A project born from a quote; budget line items, responsible team and period on one card.
Weekly timesheet
Time entry in a calendar view; project and customer breakdown, week close and approval flow.
Cost & margin tab
Actual cost from hours × cost rate; variance against budget and remaining margin.
Billing tracking
Progress and period-based billing plan; billed and to-be-billed amounts tracked separately.
Team assignment
Employee assignment to a project, with role and position; who is on which project is visible.
Project close control
Before closing, open hours, unapproved weeks and missing billing are checked.
Excel, or Proje Yönetimi?
How it works today
- Project profitability is guessed once the job ends
- Nobody knows who spent how many hours
- Budget overrun is only noticed when the invoice arrives
- Time entries are done in bulk from memory
- Unbilled work is forgotten
With ERPKolay
- Cost and margin are current every week
- Hours are recorded per project and customer
- Budget variance is visible instantly
- Weekly entry and approval discipline
- The to-be-billed amount is tracked from a list
Quote Management
Combine service, product, configured and manufactured items in one quote; generate a PDF, route for approval, convert to contract.
CRM
Customers, activities, opportunities and sales pipeline. Every conversation on record.
HR Software
Employee records, leave, recruitment and org chart. Define a person once — same record everywhere.
Payments
Advances, expenses, collections and due date tracking. Overdue receivables on your desk each morning.
Audit
Audit plan, field findings, corrective actions and report generation in one flow.
Performance
Goals, review cycles and 360° feedback. Results written back to the HR file.
From contract to live, one week.
No months-long analysis phase. Standard setup is done in five business days; data migration and training included.
Discovery call
We decide together which modules to enable and map your current file structure.
20 minData migration
Records from your Excel files are imported into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are tuned to your company.
1–2 daysTraining & go-live
A two-session live training, then the system is opened.
1 dayProject management program and profitability tracking
In project-based companies the most frequent question is: did this project make money for us? Without regularly tracking how many hours each discipline spent and how scope changes affect cost, a project can close at a loss. The project management program answers this with live cost and margin.
Timesheet discipline
When time is entered weekly, recall errors fall and the data becomes reliable. Bulk entry from memory at month-end distorts profitability. ERPKolay's week-close and approval flow makes entry a habit.
Data flow from quote to project
Building a project budget by hand is both time-consuming and error-prone. When converted from a quote, line items flow into the budget automatically, and the hour estimate can be compared directly with actual hours.
Related guides
Deepen the topic with practical, no-jargon guides for SMBs.
How is project profitability calculated? A guide to man-hour tracking, cost rates and project-based profit-loss measurement.
Read the guide → Recipes and Cost Calculation in ManufacturingWhat is a bill of materials (BOM) and how is production cost calculated? A guide to material, labour and real product cost.
Read the guide → Cash Flow Management for SMBs: Growing Without Going BrokeWhy do profitable-looking businesses go broke? Cash flow management, the profit-vs-cash gap, and practical cash management for SMBs.
Read the guide →Frequently asked questions
Who is the project management program suitable for?
Software companies, agencies, consulting and audit firms, engineering and contracting offices — any organization that works project-based and tracks profitability through hours.
How does the timesheet work?
Employees enter time against projects from a weekly calendar screen. When the week is closed and approved, those hours are included in the cost calculation.
How is project profitability calculated?
Hours entered on the project are multiplied by the position cost rate, direct costs are added, and the result is compared against the budget — giving live cost and margin.
Can a project be created without a quote?
Yes. Projects can be created directly; but when converted from a quote, the budget is built automatically.
Does an employee see only their own hours?
Yes. Depending on permissions, an employee sees their own entries and a manager sees the whole team.
See Proje Yönetimi with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →