Project management: which project makes money, made clear.
The project budget comes from the quote, hours draw from the timesheet, and cost and margin are calculated live. Weekly time entry goes to approval; the estimate and the actual sit side by side.
What does Project Management do?
Work items, time tracking and project profitability. See which project actually makes money.
A project born from a quote; budget line items, responsible team and period on one card.
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Time entry in a calendar view; project and customer breakdown, week close and approval flow.
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Actual cost from hours × cost rate; variance against budget and remaining margin.
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Progress and period-based billing plan; billed and to-be-billed amounts tracked separately.
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Employee assignment to a project, with role and position; who is on which project is visible.
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Before closing, open hours, unapproved weeks and missing billing are checked.
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Excel, or project management?
How it works today
- Project profitability is guessed once the job ends
- Nobody knows who spent how many hours
- Budget overrun is only noticed when the invoice arrives
- Time entries are done in bulk from memory
- Unbilled work is forgotten
With ERPKolay
- Cost and margin are current every week
- Hours are recorded per project and customer
- Budget variance is visible instantly
- Weekly entry and approval discipline
- The to-be-billed amount is tracked from a list
Quote Management
Combine service, product, configured and manufactured items in one quote; generate a PDF, route for approval, convert to contract.
CRM
Customers, activities, opportunities and sales pipeline.
HR Software
Employee records, leave, recruitment and org chart.
Payments
Advances, expenses, collections and due date tracking.
Audit
Audit plan, field findings, corrective actions and report generation in one flow.
Performance
Goals, review cycles and 360° feedback.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayProject management program and profitability tracking
In project-based companies the most frequent question is: did this project make money for us? Without regularly tracking how many hours each discipline spent and how scope changes affect cost, a project can close at a loss. The project management program answers this with live cost and margin.
Timesheet discipline
When time is entered weekly, recall errors fall and the data becomes reliable. Bulk entry from memory at month-end distorts profitability. ERPKolay's week-close and approval flow makes entry a habit.
Data flow from quote to project
Building a project budget by hand is both time-consuming and error-prone. When converted from a quote, line items flow into the budget automatically, and the hour estimate can be compared directly with actual hours.
Frequently asked questions
Who is the project management program suitable for?
Software companies, agencies, consulting and audit firms, engineering and contracting offices — any organization that works project-based and tracks profitability through hours.
How does the timesheet work?
Employees enter time against projects from a weekly calendar screen. When the week is closed and approved, those hours are included in the cost calculation.
How is project profitability calculated?
Hours entered on the project are multiplied by the position cost rate, direct costs are added, and the result is compared against the budget — giving live cost and margin.
Can a project be created without a quote?
Yes. Projects can be created directly; but when converted from a quote, the budget is built automatically.
Does an employee see only their own hours?
Yes. Depending on permissions, an employee sees their own entries and a manager sees the whole team.
See Project Management with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →