Payroll and payments: from the same data, one account.
Attendance and leave data flow into payroll automatically. Advance and expense requests move through an approval flow and land on the payment plan. Employees track their own requests and payment status from their own panel.
What Bordro does
Advance requests
The employee submits an advance request in the system, it passes an approval chain and lands on the payment plan. Tracked by request number.
Expenses & reimbursements
Expense categories are defined; the employee uploads receipts/invoices, the manager approves, and the reimbursable amount is calculated.
Fed from attendance
Overtime, missing days and unauthorized absence come from attendance automatically; no manual entry.
Approval & return flow
If a document is missing, the request is sent back with a "returned" status; the reason is recorded.
Employee self-service
Everyone sees their own payments, pending requests and history. Question traffic to HR drops.
Payment reports
Period totals, amounts pending approval and category-based expense reports; Excel and PDF output.
Excel, or Bordro?
How it works today
- Advance requests come via WhatsApp, no record remains
- Expense receipts get lost, the reimbursement is disputed
- Overtime is keyed into payroll by hand, errors appear
- Nobody tracks who has how much advance left
- Employees call HR to ask about payment status
With ERPKolay
- Every request is numbered, timestamped and traceable
- Receipts and invoices are attached, the amount is calculated in-system
- Attendance data is transferred directly
- Remaining advance and payment plan on one screen
- Employees track from their own panel
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
HR Software
Employee records, leave, recruitment and org chart. Define a person once — same record everywhere.
Payments
Advances, expenses, collections and due date tracking. Overdue receivables on your desk each morning.
Project Management
Work items, time tracking and project profitability. See which project actually makes money.
Performance
Goals, review cycles and 360° feedback. Results written back to the HR file.
Audit
Audit plan, field findings, corrective actions and report generation in one flow.
From contract to live, one week.
No months-long analysis phase. Standard setup is done in five business days; data migration and training included.
Discovery call
We decide together which modules to enable and map your current file structure.
20 minData migration
Records from your Excel files are imported into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are tuned to your company.
1–2 daysTraining & go-live
A two-session live training, then the system is opened.
1 dayPayroll program and payment management
A payroll program calculates employee payments and manages the advance, expense and reimbursement processes around them. Its real value emerges when it is fed from the same data: attendance and leave flow into payroll automatically, so the same figure is not entered twice and calculation errors are prevented.
Advances, expenses and the approval flow
In most SMBs, advance and expense requests arrive by phone or messaging and leave no trace. In ERPKolay, every request is numbered and timestamped; receipts are attached to the request, and the reimbursable amount is calculated by the system — so responsibility and the amount are never disputed.
Self-service and transparency
When each employee can see their own payment status, pending requests and history, question traffic to HR drops sharply. Managers approve from mobile, and the whole flow — from request to payment plan — remains auditable.
Related guides
Deepen the topic with practical, no-jargon guides for SMBs.
What are the most common payroll calculation mistakes? A guide to avoiding overtime, missing-day, incentive and deduction errors.
Read the guide → What Is Time & Attendance (PDKS)? What Does It Bring?What is a time and attendance system, and how does it work? A guide to clock-in/out tracking, timesheets and payroll linkage.
Read the guide → Employee Personnel File: Legal RequirementsWhat must a personnel file contain? Mandatory documents under labour law and the benefits of digitizing personnel file management.
Read the guide →Frequently asked questions
Does the payroll program file social-security declarations?
ERPKolay manages the internal payroll processes (advances, expenses, payment plans, self-service). Where official social-security filing is required, integration with your accounting program or e-filing intermediary is evaluated during setup.
How do advance and expense requests work?
The employee submits the request in the system; it passes the defined approval chain and lands on the payment plan. Receipts and invoices are attached to the request, so the reimbursable amount is not disputed.
Does data come from attendance automatically?
Yes. Overtime, missing days and unauthorized absence flow from the attendance module; no manual entry is needed.
Can employees see their own payments?
Yes. Each employee sees their own payments, pending requests and history from their own panel, which reduces question traffic to HR.
Is collection tracking included?
Payment and collection status can be tracked from the same panel; overdue items appear as a list.
See Bordro with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →