Payroll and payments: from the same data, one account.
Attendance and leave data flow into payroll automatically. Advance and expense requests move through an approval flow and land on the payment plan. Employees track their own requests and payment status from their own panel.
What does Payroll do?
Salary calculation fed by leave and overtime data. Payslips and social security formats ready.
The employee submits an advance request in the system, it passes an approval chain and lands on the payment plan. Tracked by request number.
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Expense categories are defined; the employee uploads receipts/invoices, the manager approves, and the reimbursable amount is calculated.
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Overtime, missing days and unauthorized absence come from attendance automatically; no manual entry.
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If a document is missing, the request is sent back with a "returned" status; the reason is recorded.
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Everyone sees their own payments, pending requests and history. Question traffic to HR drops.
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Period totals, amounts pending approval and category-based expense reports; Excel and PDF output.
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Excel, or payroll?
How it works today
- Advance requests come via WhatsApp, no record remains
- Expense receipts get lost, the reimbursement is disputed
- Overtime is keyed into payroll by hand, errors appear
- Nobody tracks who has how much advance left
- Employees call HR to ask about payment status
With ERPKolay
- Every request is numbered, timestamped and traceable
- Receipts and invoices are attached, the amount is calculated in-system
- Attendance data is transferred directly
- Remaining advance and payment plan on one screen
- Employees track from their own panel
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
HR Software
Employee records, leave, recruitment and org chart.
Payments
Advances, expenses, collections and due date tracking.
Project Management
Work items, time tracking and project profitability.
Performance
Goals, review cycles and 360° feedback.
Audit
Audit plan, field findings, corrective actions and report generation in one flow.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayPayroll program and payment management
A payroll program calculates employee payments and manages the advance, expense and reimbursement processes around them. Its real value emerges when it is fed from the same data: attendance and leave flow into payroll automatically, so the same figure is not entered twice and calculation errors are prevented.
Advances, expenses and the approval flow
In most SMBs, advance and expense requests arrive by phone or messaging and leave no trace. In ERPKolay, every request is numbered and timestamped; receipts are attached to the request, and the reimbursable amount is calculated by the system — so responsibility and the amount are never disputed.
Self-service and transparency
When each employee can see their own payment status, pending requests and history, question traffic to HR drops sharply. Managers approve from mobile, and the whole flow — from request to payment plan — remains auditable.
Frequently asked questions
Does the payroll program file social-security declarations?
ERPKolay manages the internal payroll processes (advances, expenses, payment plans, self-service). Where official social-security filing is required, integration with your accounting program or e-filing intermediary is evaluated during setup.
How do advance and expense requests work?
The employee submits the request in the system; it passes the defined approval chain and lands on the payment plan. Receipts and invoices are attached to the request, so the reimbursable amount is not disputed.
Does data come from attendance automatically?
Yes. Overtime, missing days and unauthorized absence flow from the attendance module; no manual entry is needed.
Can employees see their own payments?
Yes. Each employee sees their own payments, pending requests and history from their own panel, which reduces question traffic to HR.
Is collection tracking included?
Payment and collection status can be tracked from the same panel; overdue items appear as a list.
See Payroll with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →