Attendance program: timesheets ready every day, not at month-end.
Raw entry data from turnstiles and terminals is processed automatically; late arrival, early leave, overtime and absence are calculated by your rules. The monthly timesheet is pushed to payroll with one click.
What PDKS does
Device integration
Entries are pulled automatically from card, fingerprint and face-recognition terminals. No manual data transfer.
Daily board
Who is in, who is late, who is on leave — visible instantly. Filtered by branch and department.
Monthly timesheet matrix
An employee × day matrix; regular hours, overtime, leave and absence shown with color codes on one screen.
Shifts & flexible work
Shift templates, flexible hours and weekend rules are defined; conflicts trigger warnings.
Push to payroll
Approved timesheets flow to the payroll module; overtime and missing days are reflected automatically.
Manual entry & correction
When a device fails to read, an authorized user enters a justified manual record; every correction leaves a trail.
Excel, or PDKS?
How it works today
- Device output is keyed into Excel by hand, hours are lost
- Overtime calculation varies from person to person
- Nobody knows who is on site or on leave
- Timesheets come out at month-end, objections arrive late
- Transfer to payroll is done by copy-paste
With ERPKolay
- Entries come automatically from the device, no manual work
- Attendance rules are defined once, applied equally to all
- The daily board shows who is where in real time
- Timesheets are current every day, objections resolved instantly
- Approved timesheets push to payroll with one click
HR Software
Employee records, leave, recruitment and org chart. Define a person once — same record everywhere.
Payroll
Salary calculation fed by leave and overtime data. Payslips and social security formats ready.
Payments
Advances, expenses, collections and due date tracking. Overdue receivables on your desk each morning.
Asset Tracking
Which device went to whom and when. Automatic return checklist on offboarding.
Project Management
Work items, time tracking and project profitability. See which project actually makes money.
Performance
Goals, review cycles and 360° feedback. Results written back to the HR file.
From contract to live, one week.
No months-long analysis phase. Standard setup is done in five business days; data migration and training included.
Discovery call
We decide together which modules to enable and map your current file structure.
20 minData migration
Records from your Excel files are imported into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are tuned to your company.
1–2 daysTraining & go-live
A two-session live training, then the system is opened.
1 dayAttendance program and timesheet tracking
An attendance system keeps employees' work records in digital form and turns that raw data into monthly timesheets. When entries are pulled from devices automatically, the hours spent transcribing device output into Excel disappear, and calculation errors that vary from person to person are eliminated.
Which businesses need an attendance program?
Manufacturing plants with shift workers, multi-branch retail operations and companies with field teams struggle most with attendance tracking. When the working pattern is complex, manual timesheets become both time-consuming and error-prone.
The attendance–payroll relationship
The real value of attendance is that the timesheet it produces flows into the payroll program automatically. Overtime, missing days and unauthorized absence pass directly into payroll — so the same figure is not calculated twice, and disputes are resolved with data.
Related guides
Deepen the topic with practical, no-jargon guides for SMBs.
What is a time and attendance system, and how does it work? A guide to clock-in/out tracking, timesheets and payroll linkage.
Read the guide → 7 Common Payroll MistakesWhat are the most common payroll calculation mistakes? A guide to avoiding overtime, missing-day, incentive and deduction errors.
Read the guide → Leave Management: How to Calculate Annual LeaveHow is annual paid leave entitlement calculated? Leave durations by seniority, carry-over rules and digitizing leave tracking.
Read the guide →Frequently asked questions
What is an attendance system and what is it for?
A time & attendance system records employees' clock-in and clock-out times and calculates overtime, absence and timesheets from that data. It replaces manual sign-in sheets and Excel charts.
Which attendance devices are supported?
We build integrations to work with common card readers, fingerprint and face-recognition terminals. We check your device model together during the demo.
Can we use it without buying a device?
Yes. Clock-in/out can be captured via mobile or web; for field teams, location-verified check-in can be preferred.
How is overtime calculated?
Weekly and daily working-time limits, weekend and public-holiday multipliers are defined per your company's rules; the system calculates every month with the same logic.
How is the timesheet transferred to payroll?
Once the monthly timesheet is approved, it is pushed to the payroll module with one click; overtime, missing days and unauthorized absence line items are created automatically.
See PDKS with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →