Attendance program: timesheets ready every day, not at month-end.
Raw entry data from turnstiles and terminals is processed automatically; late arrival, early leave, overtime and absence are calculated by your rules. The monthly timesheet is pushed to payroll with one click.
What does Time & Attendance do?
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Entries are pulled automatically from card, fingerprint and face-recognition terminals. No manual data transfer.
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Who is in, who is late, who is on leave — visible instantly. Filtered by branch and department.
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An employee × day matrix; regular hours, overtime, leave and absence shown with color codes on one screen.
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Shift templates, flexible hours and weekend rules are defined; conflicts trigger warnings.
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Approved timesheets flow to the payroll module; overtime and missing days are reflected automatically.
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When a device fails to read, an authorized user enters a justified manual record; every correction leaves a trail.
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Excel, or time & attendance?
How it works today
- Device output is keyed into Excel by hand, hours are lost
- Overtime calculation varies from person to person
- Nobody knows who is on site or on leave
- Timesheets come out at month-end, objections arrive late
- Transfer to payroll is done by copy-paste
With ERPKolay
- Entries come automatically from the device, no manual work
- Attendance rules are defined once, applied equally to all
- The daily board shows who is where in real time
- Timesheets are current every day, objections resolved instantly
- Approved timesheets push to payroll with one click
HR Software
Employee records, leave, recruitment and org chart.
Payroll
Salary calculation fed by leave and overtime data.
Payments
Advances, expenses, collections and due date tracking.
Asset Tracking
Which device went to whom and when.
Project Management
Work items, time tracking and project profitability.
Performance
Goals, review cycles and 360° feedback.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayAttendance program and timesheet tracking
An attendance system keeps employees' work records in digital form and turns that raw data into monthly timesheets. When entries are pulled from devices automatically, the hours spent transcribing device output into Excel disappear, and calculation errors that vary from person to person are eliminated.
Which businesses need an attendance program?
Manufacturing plants with shift workers, multi-branch retail operations and companies with field teams struggle most with attendance tracking. When the working pattern is complex, manual timesheets become both time-consuming and error-prone.
The attendance–payroll relationship
The real value of attendance is that the timesheet it produces flows into the payroll program automatically. Overtime, missing days and unauthorized absence pass directly into payroll — so the same figure is not calculated twice, and disputes are resolved with data.
Frequently asked questions
What is an attendance system and what is it for?
A time & attendance system records employees' clock-in and clock-out times and calculates overtime, absence and timesheets from that data. It replaces manual sign-in sheets and Excel charts.
Which attendance devices are supported?
We build integrations to work with common card readers, fingerprint and face-recognition terminals. We check your device model together during the demo.
Can we use it without buying a device?
Yes. Clock-in/out can be captured via mobile or web; for field teams, location-verified check-in can be preferred.
How is overtime calculated?
Weekly and daily working-time limits, weekend and public-holiday multipliers are defined per your company's rules; the system calculates every month with the same logic.
How is the timesheet transferred to payroll?
Once the monthly timesheet is approved, it is pushed to the payroll module with one click; overtime, missing days and unauthorized absence line items are created automatically.
See Time & Attendance with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →