Asset tracking: which device with whom, with its record.
The fixture card, category, serial number and warranty details are in the system. Assignment and return are done with a record; on employee exit, the list of items to return is produced automatically.
What does Asset Tracking do?
Which device went to whom and when. Automatic return checklist on offboarding.
Category, brand, model, serial number and purchase details. Computers, phones, vehicles and tools are recorded.
undefined
Available, assigned, scrapped and lost statuses. Every status change keeps the user and the date.
undefined
A printable record is produced on assignment and return; the signed document is archived.
undefined
Warranty end dates are tracked; devices nearing expiry are reported.
undefined
All assets on a departing employee are listed; the return list is produced automatically.
undefined
Your existing fixture list is imported in bulk from an Excel file.
undefined
Excel, or asset tracking?
How it works today
- The asset ledger is on paper or Excel
- Which device is with whom becomes a dispute
- No return record, responsibility is unclear
- Money is paid for a device already out of warranty
- A departing employee's device is not recovered
With ERPKolay
- Every fixture is carded and serial-numbered
- Who holds it and when it was given is recorded
- Handover and return are done with a signed record
- Warranty expiry warns in advance
- On exit, the return list is produced automatically
HR Software
Employee records, leave, recruitment and org chart.
Field Service
Service request, technician dispatch, mobile forms and customer signature.
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Manufacturing
Bill of materials, work orders, stock and cost.
Payments
Advances, expenses, collections and due date tracking.
Training
Mandatory training, attendance and certificate validity.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayFixture and asset tracking
The asset tracking program manages the distribution of company assets to employees and their return. Its main value is closing the two most common losses: a device staying with a departed employee, and a fixture whose location nobody knows.
Assets and employee exit
The most frequent loss is a departed employee's device not being recovered. When the exit process automatically lists all assets on the employee, the return is checked off item by item — so nothing slips through.
Assets for field teams
In technical service and field teams, measuring devices and hand tools change hands constantly. The asset module keeps who holds what current, tied to the technician, so equipment is not lost between jobs.
Frequently asked questions
What is the asset tracking program for?
It tracks which computers, phones, vehicles and other company fixtures are assigned to which employee, and the handover/return process.
Does it produce an assignment record?
Yes. A printable record is created for handover and return; the signed document is archived in the system.
Can we import our existing fixture list?
Yes. Bulk import from an Excel file is supported and done free of charge during setup.
What happens when an employee leaves?
On exit, all assets on the employee are listed. The items to be returned are checked off, so no device is forgotten.
Is there warranty tracking?
Yes. When the purchase date and warranty period are entered, the end date is calculated and expiring devices are reported.
See Asset Tracking with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →