Training management: certificate validity visible in advance.
Mandatory trainings, participant assignment, attendance records and certificate validity in one system. An instructor's certificate is visible before it expires; who is missing which training is listed with one click.
What does Training do?
Mandatory training, attendance and certificate validity. Expiring certificates flagged automatically.
Training name, duration, instructor and validity period are defined. Mandatory trainings are marked.
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Bulk assignment by department, position or person; who must take which training is clear.
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Attended, not attended and failed statuses; the attendance certificate is kept in the training record.
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For trainings with a validity period, the end date is tracked; those needing renewal are listed.
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Advance notifications are sent for certificates nearing expiry.
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Who has completed which mandatory training is reported per department; audit-ready.
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Excel, or training?
How it works today
- Trainings are tracked on scattered Excel sheets
- Which certificates have expired is unknown
- Nobody knows who is missing a mandatory training
- Renewal dates are missed
- No list can be produced before an audit
With ERPKolay
- Trainings and participants are recorded in the system
- Expiring certificates warn in advance
- Missing-participant lists are produced instantly
- Attendance and results are written to the employee file
- Compliance reports are ready for audits
HR Software
Employee records, leave, recruitment and org chart.
Performance
Goals, review cycles and 360° feedback.
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Audit
Audit plan, field findings, corrective actions and report generation in one flow.
Asset Tracking
Which device went to whom and when.
Payments
Advances, expenses, collections and due date tracking.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayTraining management and certificate tracking
The training management system plans employee trainings, tracks attendance and monitors certificate validity. Its main value is that compliance and safety obligations — mandatory trainings and valid certificates — do not leave gaps at audit time.
Mandatory training and compliance
When occupational safety, hygiene and vocational trainings are defined as mandatory, which employee is missing which training is visible on one screen. Producing a missing-participant list before an audit takes minutes.
The training–performance connection
The output of an appraisal should be a development plan. When results feed the training module, a to-develop competency from the appraisal turns into an assigned training — closing the development loop.
Frequently asked questions
What does the training management system do?
It plans mandatory and optional trainings, assigns participants, and tracks attendance and certificate validity in one place — so no expiring certificate or missing training is overlooked.
Is certificate validity tracked?
Yes. A validity period is entered for each certificate; the end date is calculated and advance notifications are produced for approaching expiries.
Can mandatory trainings be tracked?
Yes. Occupational safety, hygiene and vocational trainings can be marked mandatory; which employee is missing which is reported.
Does it connect to performance?
Yes. A to-develop competency from the appraisal can turn into an assigned training, so appraisal becomes a development cycle.
Is training history written to the employee file?
Yes. Attendance and results are recorded on the employee card and included in the personnel file.
See Training with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →