Production tracking: from recipe to cost, one chain.
Simple product, configured product and manufactured product types — each with its own logic. The unit cost comes automatically from the recipe; when a quote is won, it turns into a work order and materials draw down.
What does Manufacturing do?
Bill of materials, work orders, stock and cost. One chain from production plan to warehouse.
Simple product, configured product and manufactured product types. Each type carries its own definition.
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Option axes and choices are defined; selection is made per customer and price calculated live.
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A bill of materials and labor line items; the unit cost is computed automatically from the recipe.
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Inbound, outbound and transfer movements; every movement is tied to a source document.
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Material + labor cost and margin against sale price; used during quoting.
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Which configurations a product can be used with are defined; incompatible selections are blocked.
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Excel, or manufacturing?
How it works today
- Product cost is calculated by hand in every quote
- The recipe lives in the foreman's head
- The stock count does not match the records
- Configured products are priced by guesswork
- A won quote means the work order is written from scratch
With ERPKolay
- Unit cost is automatic from the recipe
- The recipe is in the system, versioned and accessible
- Every stock movement is tied to a document
- Price is calculated live as options are selected
- The quote becomes a work order, materials draw down
Quote Management
Combine service, product, configured and manufactured items in one quote; generate a PDF, route for approval, convert to contract.
Field Service
Service request, technician dispatch, mobile forms and customer signature.
Asset Tracking
Which device went to whom and when.
Project Management
Work items, time tracking and project profitability.
Payments
Advances, expenses, collections and due date tracking.
CRM
Customers, activities, opportunities and sales pipeline.
From contract to live, one week.
No months-long analysis phase. Standard setup finishes in five business days; data migration and training are included.
Discovery call
We decide together which modules to enable and review your current file structure.
20 minutesData migration
The records in your Excel files are migrated into the system.
1–2 daysPermissions & flow setup
Approval chains and policies are configured for your company.
1–2 daysTraining & go-live
Two live training sessions, then the system opens.
1 dayProduction tracking and stock management
The production tracking program covers the chain from product definitions to the work order and stock movement. For SMB manufacturers, its main value is that unit cost comes automatically from the recipe — instead of being calculated by hand, differently, in every quote.
Configured products and pricing
When a product has dozens of variations, keeping a price list is impossible. With the configurator, option axes are defined once and the price is calculated live as choices are made — so configured products stop being priced by guesswork.
From recipe to work order
Having the recipe defined in the system means the same product is produced at the same cost every time. When a quote is won, it becomes a work order and materials draw down — the chain from quote to production stays connected.
Frequently asked questions
Which businesses is the production tracking program for?
Companies that manufacture to order, sell configurable products, or need to keep both stock and cost under control — small and mid-sized manufacturers.
How is a configured product defined?
Option axes and the choices for each axis are defined for the product. Each choice affects the price, which is calculated live in the configurator.
What is a recipe and how is it used?
The definition of a manufactured product made up of a bill of materials and labor line items. The unit cost is computed automatically from the recipe.
Can stock counts be done?
Stock movements are recorded as inbound, outbound and transfer; count differences can be reconciled.
How are quotes and production linked?
When a quote containing a configured or manufacturing line item is won, the selected configuration flows into the work order and materials draw down from stock.
See Manufacturing with your own data.
We prepare a live demo with sample data from your sector. Not a sales pitch — the screens themselves.
Book a demo →