ERP for hotel and tourism businesses : staff, departments and supply in one panel.
Hospitality businesses have multi-shift staff, department-based equipment and heavy supplier traffic. When attendance, assets, payments and maintenance service come together in one system, operations are run from one hand.
What changes in this sector?
Shifts and attendance
Reception, housekeeping and kitchen shifts are defined; night and weekend work is calculated automatically.
Department assets
Each department's equipment is in the asset record; which device is in which department, and its maintenance status, is tracked.
Supplier and account tracking
Food-and-beverage and service suppliers' payments and due dates are visible on one screen.
Modules enabled in this sector.
The same 13 modules are set up differently per sector. These are the ones most often enabled here.
HR Software
Employee records, leave, recruitment and org chart.
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Asset Tracking
Which device went to whom and when.
Payments
Advances, expenses, collections and due date tracking.
Field Service
Service request, technician dispatch, mobile forms and customer signature.
Training
Mandatory training, attendance and certificate validity.
Live in one week.
Discovery call, data migration, permission setup and training — five business days.
Discovery call
We listen to your processes and decide which modules to enable.
20 minutesData migration
Your existing Excel records are migrated into the system.
1–2 daysPermissions & flow
Approval chains and policies are configured.
1–2 daysTraining
Two live training sessions and go-live.
1 dayERP for hotel and tourism businesses
The operation of hospitality businesses is multi-department and multi-shift. Reception, housekeeping, kitchen and technical service have different work patterns; when staff, equipment and supply are spread across these departments, central tracking becomes difficult.
Shift and staff management
When department-based shift templates are defined, timesheets are produced automatically from entries pulled from attendance devices. Night work, weekend and holiday overtime rules are pushed to payroll from one hand.
Department assets and maintenance
Each department's equipment is tracked in the asset module. Faults are opened as service requests, assigned to the technical team and their closure tracked; so maintenance processes are recorded.
Supply and payment processes
Hospitality businesses have heavy supplier traffic. The payment module gathers supplier accounts, due dates and overdue items on one screen; when each payment will be made becomes predictable.
Frequently asked questions
Does the hotel management software keep reservations?
ERPKolay manages the hospitality business's corporate processes (staff, shifts, assets, payments, maintenance). Integration with your existing PMS for reservations and front office is evaluated during setup.
Can multi-shift staff be tracked?
Yes. Department-based shift templates are defined; night, weekend and holiday work rules are reflected in payroll.
Can department equipment be tracked separately?
Yes. Each piece of equipment is bound to a department in the asset module; maintenance and warranty dates are tracked.
Are supplier payments tracked?
Yes. Food-and-beverage and service suppliers' accounts and due dates run from the payment module.