ERP for clinics and medical firms : staff, certificates and devices in order.
Healthcare staff certificate validity, mandatory trainings, medical-device assets and payment processes in one system. No missing document at audit, and expiring certificates are visible in advance.
What changes in this sector?
Certificate validity visible in advance
Healthcare staff certificates and authorization documents are tracked with expiry; an expiring document warns in advance.
Mandatory-training tracking
For safety, hygiene and vocational trainings, who is missing which is listed.
Device and fixture assets
Medical devices and equipment are in the asset record; calibration and warranty dates are tracked.
Modules enabled in this sector.
The same 13 modules are set up differently per sector. These are the ones most often enabled here.
HR Software
Employee records, leave, recruitment and org chart.
Training
Mandatory training, attendance and certificate validity.
Asset Tracking
Which device went to whom and when.
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Payments
Advances, expenses, collections and due date tracking.
CRM
Customers, activities, opportunities and sales pipeline.
Live in one week.
Discovery call, data migration, permission setup and training — five business days.
Discovery call
We listen to your processes and decide which modules to enable.
20 minutesData migration
Your existing Excel records are migrated into the system.
1–2 daysPermissions & flow
Approval chains and policies are configured.
1–2 daysTraining
Two live training sessions and go-live.
1 dayERP for clinics and medical firms
In healthcare, compliance matters as much as commercial success. Staff certificates being current, mandatory trainings being complete and device calibration being valid are both a legal obligation and a patient-safety matter. Running this tracking manually leaves gaps at audit.
Staff and certificate management
Healthcare staff diplomas, certificates and authorization documents are kept in a digital file in the HR module. Documents with an expiry are tracked together with the training module; a warning comes before a certificate expires.
Mandatory training and compliance
When occupational safety, hygiene and vocational trainings are defined as mandatory, which staff member is missing which is visible on one screen. Producing a missing list before an audit takes minutes.
Devices and payment processes
Medical devices are tracked in the asset module with calibration and warranty dates. Supplier payments and accounts run from the payment module; all transactions are logged in a GDPR/KVKK-compliant way.
Frequently asked questions
Does the clinic management software keep patient records?
ERPKolay manages the institution's corporate processes (staff, certificates, assets, payments). Integration with your existing clinical system (HIS) for patient records and appointments is evaluated during setup.
How does certificate expiry tracking work?
A validity period is entered for each certificate; the end date is calculated and advance notifications are produced for approaching expiries.
Can mandatory trainings be tracked?
Yes. Safety, hygiene and vocational trainings are marked mandatory; who is missing which is reported.
Is medical-device calibration tracked?
Devices are recorded in the asset module; when calibration and warranty dates are entered, warnings are produced for approaching dates.