ERP for education institutions : instructor, certificate and collections in order.
Instructor management, certificate validity, equipment assets and collection tracking together in private schools and courses. An instructor's document is visible before it expires, and a late collection lands on your desk.
What changes in this sector?
Instructor and certificate tracking
Instructors' authorization and certificate documents are tracked with expiry; an expiring document warns in advance.
Equipment and fixture assets
Lab, computer and classroom equipment are in the asset record; which device is in which section is tracked.
Collection and account tracking
Enrollment payments, installments and overdue items on one screen; which collection is late is visible.
Modules enabled in this sector.
The same 13 modules are set up differently per sector. These are the ones most often enabled here.
HR Software
Employee records, leave, recruitment and org chart.
Training
Mandatory training, attendance and certificate validity.
Asset Tracking
Which device went to whom and when.
Payments
Advances, expenses, collections and due date tracking.
CRM
Customers, activities, opportunities and sales pipeline.
Time & Attendance
Pulls punches from card, fingerprint and face recognition devices; calculates overtime and absence.
Live in one week.
Discovery call, data migration, permission setup and training — five business days.
Discovery call
We listen to your processes and decide which modules to enable.
20 minutesData migration
Your existing Excel records are migrated into the system.
1–2 daysPermissions & flow
Approval chains and policies are configured.
1–2 daysTraining
Two live training sessions and go-live.
1 dayERP for education institutions
The management needs of private schools, courses and training centers gather on two axes: human resources (instructors and staff) and financial tracking (collections and supply). Keeping instructor documents current and collections regularly tracked is decisive for both the institution's compliance and its cash flow.
Instructor and staff management
Instructors' diplomas, certificates and authorization documents are kept in a digital file in the HR module. Documents with an expiry are tracked together with the training module; a warning comes before a document expires. Staff clock-in/out is tracked with attendance.
Equipment and fixture tracking
Computer labs, classroom equipment and technical devices are tracked in the asset module, bound to a section and a responsible person. When warranty and maintenance dates are entered, warnings are produced for approaching dates.
Collection and account management
Enrollment payments, installments and supplier accounts run from the payment module. Which collection is late is visible on one screen; parent and institution relationships are kept on record through CRM. All transactions are logged in a GDPR/KVKK-compliant way.
Frequently asked questions
Does the education institution software keep student records?
ERPKolay manages the institution's corporate processes (instructors, staff, certificates, assets, collections). Integration with your existing student information system is evaluated during setup.
Can instructor certificates be tracked?
Yes. A validity period is entered for each instructor's authorization and certificate; advance notifications are produced for approaching expiries.
Can course equipment be tracked?
Yes. Labs, computers and classroom equipment are tracked in the asset module, bound to a section.
Is there installment and collection tracking?
Yes. Enrollment payments and installments are tracked in the payment module; overdue collections appear as a list.